Pre-Award Forms | Post-Award Forms

Pre-Award Forms 

Internal Approval Forms

New Proposal Routing Form

• Form A: Proposal Routing and Approval Form [Word | PDF]
  • Instructions for Proposal Routing Form
• Form B: Cost Sharing Request Form [Word]
• Form C: Facilities Requirements Approval Form [Word]
• Form D: Restriction of Publication Rights [Word]

Other Pre-Award Forms

• Award Continuation Form (PILOT) [Word]
• Conflict of Interest Disclosure Form [PDF | Word]
• Additional Investigator Information and Approvals Form [PDF | Word]
• Allocation-Multiple Investigators and/or Units [PDF | Word]
• Checklist for Direct Charging on Sponsored Projects [PDF]

*Please use PDF version when possible due to formatting issues that occur with Word forms.

Subaward Forms

• Cost Analysis form [PDF | Word]
• Sample Letter of Intent [PDF | Word]
• Certification of Subaward Memo (for SPA use only) [PDF | Word]

Compliance Forms

All of the following compliance areas are now managed by the Medical Center's Office of Health Research, Compliance, and Technology Transfer (OHRCTT).

• Research Involving Animals
• Research Involving Human Subjects
• Research Involving rDNA
• Radiation Safety
• Laboratory Safety

Clinical Trials / Hazardous Materials

Consult SPA for forms and procedure.

For Clinical Researchers

• The Clinical/Pharmaceutical Agreement Submission Form identifies the pertinent details of a clinical trial protocol.
• Please submit this GW Hospital Questionnaire with your proposal. For inquiries about this list of questions, please contact Charles Maples, Assistant Director for Sponsored Projects Administration.

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Post-Award Forms 

Fellowships for Research Awards

Links for the necessary forms associated with tuition and stipend awards, including those for tuition cost-sharing and student tax information, can be found here.

Equipment Procurement Forms

• Justification and Approval for Sole-Sourcing Form
• Supply Chain Preferred Supplier List

Human Resources Forms

• Employee Hire Form
• Template for Position Establishment Memo

Please Note:

• "Full-Time" personnel are employed for 100% time.
• "Part-Time" personnel are employed between 35% and 99% time.
• A recruitment plan is only required for full-time [100% effort] positions.
• Recruiting for Existing Research Positions Checklist
• Recruiting for New Research Positions Checklist

Travel and Payment Forms

Please see the Supply Chain website for all the necessary travel expenses forms.

• GW Travel Forms
• Payment Request Form

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