Submitting Proposals
Grant and contract proposals must be routed and approved for submission before they are sent to the sponsor for review. In order to assure sufficient time for review and approval by GW officials, all grant and contract proposals must be received in Rice Hall at least two working days before the deadline for submission.
The routing packet must contain:
1. GW's routing form
2. FINAL Sponsor's form pages
3. FINAL GW internal budget form
4. FINAL Sponsor's budget form
5. FINAL budget justification (if applicable)
6. Body of the proposal
7. Collaborators' letter of intent, final budget, final budget narrative & final scope of work (if applicable)
While the PI may make minor changes to the routed body of the proposal up to the time of submission to the sponsor, any last minute changes to the internal or sponsor's budget must be re-routed -- with documentation that the PI and any other affected parties (resource stewards) have approved the changes.
On very rare occasions, external circumstances may arise that necessitate last-minute routing of proposals. If such an occasion does arise, the PI must request permission from the Associate Dean for Research to route the proposal with less than two days for OVPR review. Such requests should be made via email, should be made as soon as the PI becomes aware that timely routing will not be possible, and must include a description of the circumstances that prevent timely routing.
Proposals routed with insufficient time for review, will be scrutinized post-submission and may be withdrawn by the University if necessary.
For proposals that are submitted electronically, the PI must approve the final, uploaded documents before submission. In rare circumstances, the PI may delegate the review task to a colleague, however, the ultimate responsibility for the content of the proposal cannot be delegated.
