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Cayuse FAQs
- Any change to Proposal Deadlines when using Cayuse 424?
- Once I approve my proposal, will I still be able to make changes to it?
- How does electronic routing work for submitting proposals through alternate means rather than Cayuse 424 (i.e., FastLane, e-mail, etc.)?
- What documents are required for me to upload?
- Do I need to add a profile in Cayuse 424?
- How do I see my PI’s proposal?
- Where do I enter COI/FCOI information for my proposal?
- What do I do when I have multiple schools involved?
- Do I need to do anything different if I have subawardees?
- How do I pdf/print my proposal?
Proposal still need to be submitted to OVPR 5 business days prior to the sponsor deadline. This means that all reviews and approvals prior to OVPR should occur before this time.
Once a PI approves their proposal, the Proposal Summary information is no longer editable. You are, however, able to upload an updated technical narrative up to 2 days prior to the submission deadline (per OVPR’s 5-day submission deadline)
- How does electronic routing work for submitting proposals through alternate means rather than Cayuse 424 (i.e., FastLane, e-mail, etc.)?
When submitting proposals through means other than Cayuse 424, you will complete the submission process for the respective sponsor in the same way you have always done. For internal routing, instead of completing the paper routing form, you will enter the same information in Cayuse (PI information, sponsor, etc.) and upload any pdfs (the application form, budget docs, COI form, technical narrative, etc.). These will be routed through Cayuse starting with the PI and moving electronically until OVPR receives it. OVPR will notify you once the proposal is ready for submission.
For all proposals:
- Budget (in Microsoft Excel)
- Budget Justification
- Conflict of Interest and Financial Disclosures Form (please note, updated version available)
- The funding opportunity announcement (FOA) or sponsor request for proposal
If applicable:
- Cost Share Form
- Multi-school routing form, if more than one school is involved
- Subcontractor/subaward documentation, when proposing a subaward
- If indirect costs have been limited or prohibited, a copy of the Funding Agency Guidelines
- If this proposal will not be submitted to Grants.gov, a copy of the proposal and all documentation that will be sent to the sponsor.
Please search for your name and update your existing profile rather than creating a new profile.
In order to view and/or edit your PI’s proposal, you must be granted express permissions to the proposal. Any individuals in the routing queue automatically have access to the proposals.
There is an updated COI and Financial Disclosures form that will need to be completed and uploaded in the Documents section of Cayuse 424.
When multiple schools are involved, you are able to edit the routing chain to add in the additional required approvals. However, because the routing process is linear and cannot occur simultaneous, we recommend having the proposal electronically route through the PI’s primary school and using the multi-school routing form for the other school. Once this routing is complete, this signed form should be uploaded in the documents section of Cayuse 424.
Subawards are managed in the same way in Cayuse 424 as they were previously. All required subaward documentation should be uploaded in the Documents section of Cayuse 424.
You can generate a pdf of your proposal, with or without the attachments, by clicking on the Print icon in the upper right corner of the proposal screen.