Institutional Support

On a limited basis, the George Washington University (GW) provides institutional support for research, including start-up packages for new research faculty or cost-sharing on sponsored research projects.

 

Start-up Packages for New Hires

In some circumstances, the university may provide start-up funding for the hiring of new research-focused positions. Requests for such start-up packages require the approval of both the Office of the Vice President for Research and the Office of the Provost.

The following guidelines must be followed to request start-up funding for new research hires:

  1. Start-up support must be requested prior to the posting of a new position and/or backfilling of an existing position
  2. The Office of the Vice President for Research and the Office of the Provost must be consulted when finalists are selected for the position but before any final offer of employment has been made
  3. Funding is provided as expenses are accrued
  4. Any approved funds must be expended within the allotted time frame (typically a period of three to five years)

Requesting a Start-up Package

A request for start-up support for a new research hire should include the following information:

  • Title of position
  • Position description
  • Total start-up package offered for this position (i.e. salary, infrastructure, equipment, etc.)
  • Amount of start-up support being requested
  • Break-down of sources of funds for the new position

The start-up package request should be submitted by the school’s dean or associate dean for research to Vice President for Research Leo Chalupa and Provost Forrest Maltzman directly. Additionally, the following parties should be copied:

For inquiries regarding the status of an institutional support request, please contact Gina Lohr and Rene Stewart O'Neal.

 

Cost Sharing on Sponsored Projects

Cost sharing on sponsored projects can be required (because a sponsor mandates it) or voluntary (i.e. because cost sharing will make a proposal more competitive or the award will provide insufficient funds to complete the project). Requests for voluntary cost sharing are more likely to be approved if the project utilizes full Facilities and Administrative Cost Rates and clearly supports the school’s overall mission.

The following guidelines must be followed to request institutional cost-share:

  1. Institutional cost share must be requested, via the process below, well in advance of the proposal deadline.
  2. The request must originate from the dean or associate dean for research in the relevant school.
  3. The school(s) must confirm its portion of the cost share before requesting approval from OVPR or the Provost.

Request a Cost Share

To request a cost share, please submit the following information:

  • Brief overview of the project (3 – 4 sentences)
  • Amount of cost share being requested
    • Total
    • Break-down between entities (OVPR, Provost and School(s))
  • Confirmation of the school’s portion of the cost share
  • What expenses will be covered by the cost-sharing
  • Reason for the cost share, such as:
    • Sponsor mandates it;
    • Makes the proposal more competitive; or
    • Insufficient funds to complete the project without cost-sharing
  • Sponsor name
  • Total project amount
  • Indirect cost rate and dollar amount
  • Length of project
  • Other information or documents relevant to the request

The request should be submitted by the school’s dean or associate dean for research to Vice President for Research Leo Chalupa and Provost Forrest Maltzman directly. Additionally, the following parties should be copied:

For inquiries regarding the status of an institutional cost-share request, please contact Gina Lohr and Rene Stewart O'Neal.